Add a new Office (General/Credit Card) Bank Account

Modified on Mon, 12 Feb at 10:42 PM

This article outlines the steps that are required to set up a new Office Bank Account within LawMaster e.g. General or Credit Card.

NOTE: This does NOT apply to Trust Accounts

Step-by-step guide

Summary Steps

Add new Bank Accounts non-accounting parameter(s);
Create new General Ledger accounts in the Chart of Accounts:
1. Bank
2. Receipt Accrual
3. Creditors
Allocate General Ledger accounts to Bank Details – Accounting parameter(s);
If required, create new forms for new bank accounts e.g. receipt and cheque (if using pre-printed stationery). Your precedent, people should be able to assist you with the creation of new forms
Allocate new forms to the Forms for Receipts and Cheque parameter.

1. Add new Bank Accounts non-accounting parameter(s);

For each bank account that you are creating you will need to add the new bank account parameters.

Go to Parameters > Set Parameters > Accounting > Bank Accounts – Non-accounting.
From the context menu Right click and Add.

Bank No.	This is the bank account number. It must commence with the first character of your new Company and then the second number is the bank number e.g. Bank 31
Bank Name	This is the Bank Account Name

2. Allocate General Ledger accounts to Bank Details – Accounting parameter(s);

Go to Parameters > Set Parameters > Accounting > Bank Details – Accounting.
Select the bank number from the lookup list that you added above e.g. 31

Bank	Select the relevant code from the look up list
Name	This is the name of the account and should be populated as per the Bank Accounts – nonaccounting parameter
Type	Select General
Prompt for EFT Payment Requisition	This is for setting up a new trust account.
Bank Details
Account No.	Include BSB and Account No. for your bank account
Law Society Matter	This is for setting up a new trust account.
Last CHQ No.	Last cheque number. I.e. if you are starting your cheque numbers at 1, then leave this as zero. If you are starting at 200, then this would be 199.
Last Receipt No.	Last receipt number field; i.e. if you are starting your receipts numbers at 1, then leave this as zero. If you are starting at 500 then this would be 499.
Last EFT No.	Same as cheque number field. This is the EFT payment no. that appends to the LawMaster prefix of 19900xxxxx
Bank Statement	This is your opening bank statement balance which would generally be zero
Overdraft Limit	If your bank has an overdraft attached to it, then enter the amount as a negative
Bank Code	e.g. NAB
Payment Authority No.	This is the APCA id issued to you by the bank for uploading files to the bank
General Bank No.	This is for setting up a new trust account.
Bank File Format	Select APCA for Australia
General Ledger Account Details	These are the general ledger accounts that are allocated for this bank account. If a trust bank then both the left hand side and right hand side need to be completed. If a general bank account then only Bank, Receipt Accrual and Creditor needs to be completed. You do not need to worry about the PO Markup account. You can refer to previous bank accounts for allocation.

3. Create new forms for new bank accounts e.g. receipt and cheque (if using pre-printed stationery).

Your precedent people should be able to assist you with the creation of new forms.
The forms are created using the Forms Workbench and all forms are accessed from Main Menu > System Maintenance > Forms > Forms Workbench.

4. Allocate new forms to the Forms for Receipts and Cheque parameter.

This parameter allows you to map your cheque and receipt forms to the relevant bank:
Go to Parameters > Set Parameters > WP, Mail, Help & Printing > Forms for Receipts and Cheques
For each bank account, you will need to create a new parameter for:
1. Cheque – Bulk (CQBxx)
2. Cheque – Single (CQSxx)
3. Receipt (CRxx)
From the context menu > right click > add.

Code	The code as mentioned above for either cheque or receipt e.g. CQB31 for a bulk cheque for bank 31.
Word Printer Name	Leave blank and this will use your default printer. Otherwise you will need to enter the printer name as it is shown in Word.
Form Name	The form name you have created e.g. cheque may equal CHQ or receipt could be RECN
CHQ/Line	Number of characters per line for the narrative column.
Maximum Lines	Maximum number of lines to print the voucher information
MICR Font Name	This is used for MICR printing only.

Refer to the existing Forms for Receipts and Cheque parameters to assist you with the setup.