Allocating Voucher

After Entering the voucher entry via Input Voucher Entry, the system directs you to the Voucher Allocations screen to allocate the voucher. Some of the fields on this screen are auto-filled based on the values in the Input Voucher Entry screen. 

Step-by-step guide 

To allocate vouchers: 

1. You can select from the following allocation types:
   M – Matter: General (for payments made from General and Service Company accounts)
   G – Non Matter G/L Account (for payments made from the firm’s General and Service Company accounts)
   T – General (available for payments made from Trust accounts only)
   L – Law Society Deposit (available for payments made from Trust accounts only)
   P – Investment Principal (available for payments made from Trust accounts only)
   Based on your selection in this field, the details on the screen will change accordingly. 
2. Based on your selection in the Allocation Type field:
   If Allocation Type ‘M’ is selected, enter or select (via ellipsis lookup) appropriate matter number in the Matter field.
   If Allocation Type ‘G’ is selected, enter or select (via ellipsis lookup) the general ledger account number in the GL Code field. If the entity selected has a general ledger account specified at the time of defining this entity in LawMaster (in the Default GL Account field on the Other tab), then this account number will appear automatically. It can be overridden, if necessary.
   If Allocation Type ‘M’ is selected, an expense type must be entered. This can be selected from the lookup list of Disbursement Code parameters. If a disbursement code was already specified in the Details field on the previous screen, this will automatically complete this field. 
3. Enter the reference for payment being made, e.g. invoice number. 
4. The narrative from the previous screen will be copied into the details field. Additional information can be added, if required. 
5. The Gross Amount amount is automatically input using the Gross Amount from the previous screen. This can be overridden for multiple allocations, but can be no less or greater than the amount specified on the previous screen. 
6. The GST amount is automatically input using the GST amount from the previous screen. This can also be overridden for multiple allocations, but again can be no less or greater than the amount previously specified. You may want to make this field ;0” for payments from trust. 
7. Select the Anticipated Disbursement payment is to be attributed to, if applicable. 
8. Reduce To is the amount to which associated the anticipated disbursement entry should be reduced, enter if applicable